Videos are very powerful. With the music playing under the visuals, it can really resonate with people watching. It can be touching as people watch the visuals.
Music video submission can be simple as people filming videos and are ready to have it viewed by a producer to publish it, will know how to do that. Make the instructions very simple for people to read and understand.
Promoting people who are trying to get noticed is not hard and can be very rewarding. A phone number or email address on your website can help people get in contact with you should they have any questions about submission. Leave clear instructions on your website, but also be available for help. Staff that answers the phone or emails can be a great help.
Know what types of files your work needs to be in. Still photos that you may use should be in jpeg format usually. Moving videos which show the footage are usually in mov format. Keep clear instructions on your website for people to read. You may also want to stay mainstream in your software so it is easier for people to submit.
Asking a professional to help may be a good idea. You may get overwhelmed with people wanting to submit and if you are not a technology expert, some of their questions may not be something you will know the answer to. Hire someone if you can afford it to help out with this need.
If someone submits something that you like, you should notify them and tell them that you can publish their work. Have a plan for how you are going to promote the video. You could show it on various talk shows and other places where it will be seen by a large part of the public. People just starting out will know it will take time to promote their work.
You may need to reach out to other people who have more knowledge you about certain things that an applicant will need to get promoted. The whole industry is a big picture which has several puzzle pieces to it. You and other professionals are the puzzle pieces that others have faith in to help them get started in the industry.
It is good to have adequate contact information for all of your people submitting work. They may leave a reel of their work along with a resume with a phone number or email address. You may need a a receptionist to organize all of the submissions for you so you can focus on selecting the videos and the method of promoting them.
You may really enjoy your work or find it to be very stressful. It can be rewarding to help someone get established who is just starting out. It may be a journey for you as well as for them. Hopefully, you see each submission as unique and find it to be a growing time for you as well as for them.